Job summary

Job Ref:
5102
BEE Position:
No
Location:
Cape Town, South Africa, Africa
Job type:
Full time

Executive PA to Executive Team

* There have been 36 Applications for this position
* This job opening has been viewed 397 times
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About this job

Our client is looking for PA that will go beyond the role of office support to adding value in respect of running the office. Support the 4 Executives by providing business administrative support, perform secretarial functions, procurement, travel management, resource schedule management, and meeting coordination.

Key Result Areas:

  • Management and administration of discreet and highly confidential matters, information and contracts
  • Preparing strategic meetings – internal and external.
  • Manage the diary of the executive, set up meetings and manage all correspondence relating to diary management and scheduling of meetings.
  • Oversee the planning and execution of business events for the executive.
  • Review the executive's incoming mail on an ongoing basis. Flag items that need personal attention.
  • Oversee the management of the executive’s office to ensure smooth operations and that resources are available and operating effectively.
  • Maintain all confidential filing on behalf of the executive.
  • Monitor expense budgets monthly and highlight potential issues to the executive.
  • Liaise with approved travel agencies to make travel bookings for domestic, regional and international trips the executive has to undertake including VISA applications

 



Skills Required

Education

  • Matric/ Grade 12
  • Relevant PA Course/ Qualification

Essential Experience and Skills

  • 10+ years PA experience at executive or senior management level in a medium to large sized organisation
  • Proven ability to work effectively at a senior level with executives / shareholders
  • Strong written and oral communication skills
  • Advanced MS Office skills Resilience, highly organized and able to work under pressure
  • Project co-ordination and high attention to detail
  • Confidentiality and maturity with high EQ
  • Strong interpersonal skills
  • Own transport is essential

Due to a very high number of applications we are unable to respond to every candidate with feedback. If you do not hear from us within 10 days, please assume that you have been unsuccessful on this occasion. Please keep  


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